Club Management
Stop managing your club with spreadsheets and email
Every club starts the same way: a shared Google Doc for the roster, a spreadsheet for dues, and an email list that nobody reads. It works until it doesn't. Groundwave replaces all of it.
The spreadsheet problem
The member roster lives in one spreadsheet. Dues tracking lives in another. Event sign-ups happen over email. Net logs are on paper. Meeting minutes sit in a shared doc that half the club has never opened.
- Nobody knows where the latest version of anything is
- New officers inherit a mess of files, folders, and forwarded emails
- Information lives in one person's head (or inbox)
- Members stop engaging because the process is too complicated
Stop copying data between tabs.
Member roster with roles and callsign verification. Dues tracking with payment status. Events calendar with RSVP. Net logging with QRZ lookup. Document library. Elections. Messaging. All connected, all in one login.
- Member management with admin, officer, NCO, and member roles
- Dues tracking with Stripe payments built in
- Events, nets, meetings, documents, and elections in one workspace
- Real-time notifications so nothing falls through the cracks
Available 24/7, not just at meetings
Officers manage from their phone or laptop. Members RSVP, vote, and access documents on their own time. Nobody has to wait for the next meeting to get things done.
- Approve members, send messages, and update dues from anywhere
- Members participate when it is convenient, not just during meetings
- Real-time notifications keep everyone in sync
Your members can actually use it
This is not another admin tool that only the secretary touches. Members log in, RSVP to events, check in to nets, vote in elections, and pay dues. The club runs itself.
- Members RSVP to events with one click
- Net control operators log check-ins in real time with QRZ lookups
- Online elections with four voting methods, not just a show of hands
- Dues payments tracked automatically, no more chasing checks
New officers hit the ground running
When leadership changes, the new team inherits everything. The member roster, past meeting minutes, financial records, event history, and document library are all waiting for them. No "where's the spreadsheet?" conversations.
- Role-based access means the right people see the right things
- Transfer admin roles with a few clicks, not a folder of files
- Complete history of club activity is always available
- Document library with version history preserves institutional knowledge
What you're replacing
Here is what club management looks like before and after Groundwave.
Before
- Member roster spreadsheet
- Dues tracking spreadsheet
- Email chains for events
- Paper net logs
- Meeting minutes in Google Docs
- Vote by show of hands
With Groundwave
- Member management with roles and callsign verification
- Inline dues tracking with payment status
- Events calendar with RSVP
- Real-time net logging with QRZ lookup
- Document library with version history
- Online elections with four voting methods
Included in every plan
No credit card, no commitment. Create your club, invite your members, and see if Groundwave is right for you. Upgrade when you are ready for more.
Create Your ClubNeed to see the full feature list first? Check out what's included.