Club Management
New club officer? Start here.
You just got elected (or volunteered), and now you need to figure out where everything is. Groundwave gives you a single place for your roster, events, documents, and communications from day one.
Claim Your Club in Minutes
Over 10,000 amateur radio clubs are already in the Groundwave directory, seeded from FCC data. Find yours, verify your callsign as trustee, and claim it. Your club page is live immediately.
- Search the directory by callsign, club name, or location
- Verify ownership through the FCC trustee callsign on record
- Your club page goes live instantly with basic info from FCC records
- No paperwork, no waiting for approval
Import What You Have
Bring your member roster, dues records, and documents into Groundwave. Bulk import dues payments so existing members are not asked to pay again. Upload bylaws, meeting minutes, and technical docs.
- Invite members by email so they can join your club on the platform
- Bulk-import dues payments to honor existing member status
- Upload documents with categories and version tracking
- Keep everything organized from the start instead of catching up later
Everything the Last Team Did, Preserved
When officers change, the club's data stays. Meeting minutes, election results, net logs, financial records, and member history are all in one place. No more "ask the old secretary for the spreadsheet."
- Meeting minutes with agenda items, attendance, and action items
- Election history with full results for every past vote
- Net logs and check-in records going back to day one
- Dues payment history so you know who has paid and when
Role-Based Access from Day One
Admin, officer, NCO, and member roles control who can do what. Promote your new team, and they immediately have access to the tools they need. No account sharing, no password handoffs.
- Four role levels: admin, officer, net control operator, and member
- Promote or change roles with one click from the member roster
- Officers manage events, documents, and messaging without needing full admin access
- Every action is tied to a real account, so you always know who did what
Your first week on Groundwave
Getting started takes less time than writing one set of meeting minutes by hand. Here is what your first week looks like.
Find and claim your club from the directory
Search by callsign or name. If your club holds an FCC license, it is probably already listed.
Invite your officers and current members
Send email invites from the member management page. Assign roles as people join.
Upload your bylaws and recent meeting minutes
Add them to the document library so every member can find them without asking you.
Create your first event or net on the calendar
Schedule your next meeting, net session, or club outing. Members get notified and can RSVP.
Set up dues tracking if your club collects them
Configure your dues amount and period. Accept payments online through Stripe, or record cash and check payments manually.
Included in every plan
Everything you need to get organized is on the free Starter plan. Claim your club, invite members, upload documents, and create events at no cost. Upgrade when you need advanced features like elections, dues collection, or custom domains.
Claim Your ClubCompare plans to see everything included at each tier.